The Window
A three-week window on your school calendar.
THE FULL PROGRAM
How It Works
Four weeks of runway. Fifteen days on the ground. Here's everything that happens, in the order it happens — and how little of it lands on your staff.
- 2 Hours
- Total staff time, from first call through the final celebration
- 1 Person
- A single staff coordinator
- 0 Records
- Student data we ever receive
The Campaign Timeline
The Four-Week Runway
Before we set foot in your building, most of the work is already done. Every step below is a real gate: if one slips, the dates move rather than compress.
Four Weeks Out
Sign, date, and confirm the school. Agreement signed, insurance and screening documentation sent for district review, your three-week window locked on the calendar, and the 501(c)(3) name and EIN confirmed. One staff contact named.
Three Weeks Out
File, book, and order. State solicitation notice filed, venues reserved, vendors booked, prize stock ordered, and the session schedule drafted around your bell schedule.
Two Weeks Out
Lock the plan. Session schedule signed off by admin, staff assignments confirmed by name, the daily challenge calendar finalized, and the family announcement drafted for your approval.
One Week Out
Print, test, and open enrollment. You send the enrollment link through your own channels and families sign themselves up — we never receive a roster. Everything else gets printed, packed, and tested.
The Fifteen School Days
Three weeks on your calendar. Nine daily challenges, one kickoff, and a finale worth waiting for.
Kickoff Pep Rally
Packets into teacher mailboxes before first period, then sessions run by grade, back to back. Prize ladder revealed, platform demoed, finale teased.
First Full Sharing Day
Winners announced in hallway shoutouts. This is where we get the first real read on participation — the number that predicts the whole campaign.
Mid-Week Check-In
One call with your coordinator. We bring the numbers; you bring anything the front office is hearing.
Late-Starter Day
The challenge is open only to students who hadn't started yet — this is the inclusion mechanic doing its job.
Setting up the Weekend
The weekend is when family outreach actually happens: grandparents, neighbors, church, travel teams.
Money Week Opens
Weekend results announced, usually the biggest single jump of the campaign. Challenges shift from sharing to dollars.
Leaderboard Push
Team standings front and center, with recognition happening during the school day.
Second Late-Starter Day
Open only to students who hadn't received a donation yet. Final staff briefing for the finale.
Final Push
Last full day of challenges. The leaderboard is close enough that the final day matters.
Fundraising Closes
The donation window closes at end of day. We freeze the totals and reconcile everything before a single number is announced.
Totals Announced
Prize fulfillment begins, and individual prizes start going out at school.
President's Club
Recognition for the school's top achievers.
Badges and Milestones
Recognition during the school day for every student who hit a benchmark — not just the top ten.
Final Distribution
Any outstanding prizes and fulfillment, so nothing is left hanging over the finale.
The Finale
Field Day Remix. An all-day event split between two zones, every student through both, closing the program on the day they've been working toward.
What the Three Weeks Actually Look Like
Week One
On-site launch event and student kickoff. Every student gets a personal fundraising page to share by text, email, or social. Daily challenges and prize milestones keep it moving all week.
Week Two
Live leaderboard push, then the payoff. Milestone prizes unlock, the final challenges land, and the fundraising window closes with every total frozen and reconciled before a single number is announced.
Week Three
Prizes, President's Club, and recognition for every student who hit a benchmark — then the Field Day Remix finale to close it out.
The Platform
Built for this, not adapted from something else. Every student gets a personal fundraising page they share by text, email, or social. Your office sees the whole campaign in real time — sign-ups, shares, and every donation as it lands — without managing any of it.
What Your School Provides
Permission
Permission to reach students and families through your existing channels during that window.
One Contact
One staff contact to coordinate with. We bring the team and the energy and do the rest.
Roles Matrix
| Task | Elevate | Your School | Your Staff Time |
|---|---|---|---|
| Agreement, insurance, and screening documentation | Owns | Reviews | 30 min |
| Pick the three-week window | Supports | Owns | 10 min |
| Confirm the 501(c)(3) entity and deposit account | Supports | Owns | 15 min |
| State filings, prize sourcing, and the on-site kit | Owns | — | none |
| Send the enrollment link to families | Supports | Owns | 10 min |
| Reserve the gym or space | — | Owns | 10 min |
| Run the kickoff, coaching, and all parent communication | Owns | — | none |
| Mid-week check-in | Owns | Supports | 15 min |
| Milestone prizes and the finale event | Owns | Supports | 25 min |
| Prize delivery, donor receipts, final report, state accounting | Owns | — | none |
| Pay the Elevate program fee | Supports | Owns | 10 min |
| Total staff time, from first call through the final celebration | ≈ 2 hours | ||